Job Description

Job Description

Job Description

Are you an aviation enthusiast who is looking for a career with a high-flying and rapidly growing company? Look no further! As the world’s largest independent, employee-owned distributor of aircraft parts and with over 10 locations around the globe, we are looking for ambitious and talented individuals who are ready to propel HC Pacific to new heights. If you’re ready to take your career to the skies, apply today and embark on an exciting journey with HC Pacific.

Contract Administrator

Job Location: Ontario, CA

Job Summary:

We are seeking a detail-oriented and results-driven Contract Administrator to support our growing portfolio of military product lines. This role is critical in overseeing contract execution, managing customer accounts, and optimizing inventory program performance. The ideal candidate will have strong organizational and analytical skills, with a focus on building lasting customer relationships and driving operational efficiency.

The Contract Administrator will report directly to our Product Line Manager and will work closely with our sales, compliance, and operations teams to help deliver exceptional support to U.S. Department of Defense (DoD) customers and contractors.

Key Responsibilities:

• Serve as the primary point of contact for Department of Defense (DoD) customers, managing contracts, service agreements, and account communications.
• Administer and monitor contractual obligations to ensure compliance with terms, timely deliveries, and service-level expectations.
• Manage and optimize inventory programs for DoD partners—balancing availability with minimizing excess and obsolescence.
• Collaborate with sales, purchasing, and operations teams to align inventory planning with demand forecasts and contractual commitments.
• Support Long-Term Agreement (LTA) management, including tracking renewal dates, updating pricing, and monitoring performance against terms.
• Oversee the end-to-end order fulfillment process: from order entry to coordination with internal teams, shipment tracking, and ensuring on-time delivery.
• Ensure post-award compliance with internal processes and customer requirements.
• Maintain accurate and up-to-date contract records and customer account documentation within ERP and CRM systems.

Requirements for Success:

• Bachelor’s degree (preferably in business or a related field), or equivalent combination of education and relevant experience.
• Experience in aerospace, defense, or government contracting preferred.
• Knowledge of FAR/DFARS and export regulations (ITAR/EAR) a plus.
• Proficient in Microsoft Office; ERP system experience preferred.
• Strong attention to detail, organization, and ability to manage multiple deadlines.
• Excellent written and verbal communication skills.

Benefits and Perks of joining the team:

• Medical, Dental, and Vision plan options
• Employee Stock Ownership Plan
• Vacation, Sick, and Holidays
• Good work-life balance

Our Company Culture:

As an employee-owned company for more than 30 years, we have learned that when we listen to our employees and do what is best for them, our success becomes the success of our customers and suppliers. Ownership is deeply ingrained throughout the company, and this creates a culture where employees have a strong personal investment in the company’s success. This in turn leads to actions driven by values rather than rules, and a commitment to upholding the values of integrity, agility, empathy, and intelligence.

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